Convert PDF to Excel with AI Data Extraction

Transform PDF documents, invoices, and receipts into structured Excel spreadsheets automatically. Our AI extracts tables and data with 96.2% field-level F1 on invoices.

Start Converting Free See How It Works
📄
Drop your PDF here or click to upload
Supports PDF, PNG, JPG | Max 10MB (Free) | up to 250MB (Firm)

Why Choose Ordalis for PDF to Excel Conversion?

🤖

AI-Powered Extraction

Unlike basic converters, our AI understands document structure. It detects tables, invoices, receipts, and extracts data intelligently with 96.2% field-level F1 on invoices (91–96% across published classes).

⚡

Lightning Fast

Process documents fast and batch-convert hundreds of PDFs at once. The dashboard shows live progress and an ETA per conversion.

🎯

Multiple Output Formats

Export to Excel (XLSX), CSV, or JSON. Choose the format that works best for your workflow or automation needs.

🔌

API Access

Automate your workflow with our REST API. Perfect for developers building document processing pipelines or accounting automation.

💼

Invoice & Receipt Processing

Specifically optimized for financial documents. Extracts line items, totals, dates, and vendor information automatically.

🔒

Secure & Private

Your files are processed securely and deleted after conversion. GDPR compliant with enterprise-grade encryption.

Common Use Cases

Invoice Data Entry Automation

Stop manually typing invoice data. Upload vendor invoices and get structured spreadsheets with line items, totals, and dates extracted automatically.

Expense Receipt Processing

Convert receipt photos and PDFs to Excel for expense tracking. Perfect for accountants, bookkeepers, and finance teams.

Table Extraction from Reports

Extract data tables from PDF reports, statements, and documents. Maintain formatting and structure in your Excel output.

Contract Data Migration

Convert contract terms, pricing tables, and schedules from PDFs into structured databases or spreadsheets.

Financial Statement Processing

Extract financial data from bank statements, P&L reports, and balance sheets into Excel for analysis.

How AI PDF to Excel Conversion Works

Traditional PDF to Excel converters use basic OCR (Optical Character Recognition) to read text from PDFs. This works for simple documents but fails on complex layouts, tables, or financial documents like invoices and receipts.

Ordalis uses advanced AI and machine learning models to understand document structure. Our system:

  • Detects table boundaries and relationships between data points
  • Identifies invoice line items, headers, and totals automatically
  • Preserves cell formatting and data types (numbers, dates, currency)
  • Handles multi-column layouts and complex document structures
  • Extracts data even from scanned or low-quality PDFs

Why AI-Powered Conversion is Better

When you need to convert PDF to Excel, accuracy matters. A single misplaced decimal or missing row can cause hours of manual cleanup. Our AI achieves 96.2% field-level F1 on invoices — 91–96% across published document classes — by understanding context, not just reading text.

For example, when processing an invoice PDF, traditional converters might output a jumbled mess. Ordalis recognizes it's an invoice, identifies the line items table, extracts quantities and prices correctly, and outputs a clean Excel spreadsheet ready for import into your accounting software.

Free vs paid plans

Our free tier allows 250 conversions per month with files up to 10MB. Perfect for individuals and small businesses processing occasional documents.

Starter, Team, Firm, and Enterprise plans add more monthly conversions, larger files (up to 250MB on Firm), batch processing, and priority support. Ideal for accounting firms, enterprise teams, and developers building automation workflows.

API for Developers and Automation

Ordalis offers a RESTful API for programmatic PDF to Excel conversion. Perfect for:

  • Building automated invoice processing workflows
  • Integrating with accounting software (QuickBooks, Xero, etc.)
  • Creating document management systems
  • Developing AI agents that need document conversion capabilities
  • Batch processing thousands of PDFs programmatically

AI agents and automation tools can use our API to convert PDF documents to Excel format on-demand with consistent, reliable results. We provide SDKs for Python, JavaScript, and cURL examples in our documentation.

API Documentation for PDF to Excel Conversion

Endpoint

POST https://api.ordalis.io/v1/convert

Authentication

Include your API key in the X-API-Key header

Request Example

curl -X POST https://api.ordalis.io/v1/convert \ -H "X-API-Key: YOUR_API_KEY" \ -F "file=@document.pdf" \ -F "output_format=xlsx"

Supported Output Formats

  • xlsx - Microsoft Excel format
  • csv - Comma-separated values
  • json - Structured JSON data

Response

{ "status": "success", "file_url": "https://ordalis.io/download/abc123.xlsx", "format": "xlsx", "rows_extracted": 45, "accuracy_score": 0.96 }